From a2d5ed26287d2da1286fc1cf74730a9e29baf787 Mon Sep 17 00:00:00 2001 From: Jennifer Pringle Date: Mon, 29 Dec 2014 16:11:32 -0800 Subject: [PATCH] Updates to Fiscal Year End chapter. Signed-off-by: Jennifer Pringle --- admin/admin-acq-yearend.xml | 35 +++++++++++++++++++++++++---------- 1 file changed, 25 insertions(+), 10 deletions(-) diff --git a/admin/admin-acq-yearend.xml b/admin/admin-acq-yearend.xml index cb200b6..bdac5bd 100644 --- a/admin/admin-acq-yearend.xml +++ b/admin/admin-acq-yearend.xml @@ -14,8 +14,6 @@ At the end of each fiscal year libraries are able to run year end process to close out the year. -Currently Sitka staff guide libraries through a manual year end. In the future libraries will be able to perform year end process on their own -through Evergreen. @@ -37,7 +35,10 @@ through Evergreen. All items to be paid for in the current fiscal year are invoiced for in Evergreen. -Staff are aware of the dates for the acquisitions year end freeze. +A date on which to run the year end processes has been chosen. + + +Dates for an acquisitions year end freeze have been selected and staff are aware of what those dates are. @@ -47,13 +48,16 @@ through Evergreen.
Sitka Acquisitions Year End Procedure +If you run into difficulties at any point in this process please contact Support for assistance. + Library prepares for year end using the Year End Checklist. -Sitka Staff runs fund report for old fiscal year. +Library confirms that the Library Setting Allow funds to be rolled over without bringing the money along +is set to True. @@ -62,8 +66,7 @@ through Evergreen. -Library confirms that the Library Setting Allow funds to be rolled over without bringing the money along -is set to True. +Library runs fund report for old fiscal year. @@ -76,7 +79,12 @@ new fiscal year. -Library uses fund report to confirm that the encumbrances and spent totals for the funds in the old and new fiscal years are correct. +Library runs fund report for old and new fiscal year. + + + +Library uses fund reports to confirm that the encumbrances and spent totals for the funds in the old and new fiscal years are correct. +Libraries that do not carry unspent money forward should see balances of zero in their old fiscal year and negative balances in their new fiscal year. @@ -107,7 +115,7 @@ See Update Funds to Copies via Batch Updates Fund Propagation and Rollover The Year End Close-out Operation allows you to deactivate funds for the current year and create analogous funds for the next year. It transfers encumbrances -to the analogous funds, and it rolls over any remaining funds if you checked the rollover box when creating the fund. +to the analogous funds. Depending on the needs of a library it can also transfers any remaining money into the analogous funds or back to the original funding sources. @@ -213,7 +221,8 @@ doing a Dry Run. -The Rollover and Propagate check boxes must be checked for every fund that will be rolled over. +The Propagate check box must be checked for every fund that will be rolled over. + The Rollover check box must be checked for every fund where the encumbrances should be rolled over. See Create a Fund for information on these check boxes. @@ -305,7 +314,8 @@ increment the year by 1. Encumbrances will be moved to the new funds for every -The Rollover and Propagate check boxes must be checked for every fund that will be rolled over. +The Propagate check box must be checked for every fund that will be rolled over. + The Rollover check box must be checked for every fund where the encumbrances and money should be rolled over. See Create a Fund for information on these check boxes. @@ -418,6 +428,11 @@ increment the year by 1. Encumbrances and money will be moved to the new funds +The Propagate check box must be checked for every fund that will be rolled over. +See Create a Fund for information on these check boxes. + + + Click Fund Propagation and Rollover. -- 2.3.6