Dry Run instructions and screenshots added to fiscal close-out section.
authorJennifer Pringle <jpringle@sitka.bclibraries.ca>
Wed, 24 Oct 2012 00:18:05 +0000 (17:18 -0700)
committerJennifer Pringle <jpringle@sitka.bclibraries.ca>
Wed, 24 Oct 2012 00:18:05 +0000 (17:18 -0700)
Signed-off-by: Jennifer Pringle <jpringle@sitka.bclibraries.ca>
admin/admin-acq-yearend.xml

index 27d53bd..f3506e1 100644 (file)
@@ -62,7 +62,7 @@ through Evergreen.</para>
 </step>\r
 \r
 <step>\r
-<para><emphasis rold="bold">Library</emphasis> confirms that the Library Setting <guilabel>Allow funds to be rolled over without bringing the money along</guilabel>\r
+<para><emphasis role="bold">Library</emphasis> confirms that the Library Setting <guilabel>Allow funds to be rolled over without bringing the money along</guilabel>\r
 is set to <guilabel>True</guilabel>.</para>\r
 </step>\r
 \r
@@ -72,7 +72,7 @@ new fiscal year.</para>
 </step>\r
 \r
 <step>\r
-<para><emphasis rold="bold">Library</emphasis> performs the <link linkend="yearend-closeout">Fiscal Year Close-out Operation</link>.</para>\r
+<para><emphasis role="bold">Library</emphasis> performs the <link linkend="yearend-closeout">Fiscal Year Close-out Operation</link>.</para>\r
 </step>\r
 \r
 <step>\r
@@ -105,43 +105,112 @@ See <link linkend="update-funds-batch">Update Funds to Copies via Batch Updates
 \r
 <section xml:id="yearend-closeout">\r
 <title> Fund Propagation and Rollover</title>\r
+\r
 <para>The Year End Close-out Operation allows you to deactivate funds for the current year and create analogous funds for the next year.  It transfers encumbrances\r
 to the analogous funds, and it rolls over any remaining funds if you checked the rollover box when creating the fund.</para>\r
 \r
+\r
+\r
 <para><link linkend="yearend-dry-run">Fiscal Year Close-out Operation - Dry Run</link></para>\r
 <para><link linkend="yearend-encumbrance-rollover">Fiscal Year Close-out Operation - Rollover Encumbrances Only</link></para>\r
 <para><link linkend="yearend-money-rollover">Fiscal Year Close-out Operation - Rollover Encumbrances and Funds</link></para>\r
 <para><link linkend="yearend-propagation">Fiscal Year Close-out Operation - Propagation Only</link></para>\r
 \r
+\r
 <simplesect xml:id="yearend-dry-run">\r
 <title>Fiscal Year Close-out Operation - Dry Run</title>\r
 \r
-</simplesect>\r
-\r
-<simplesect xml:id="yearend-encumbrance-rollover">\r
-<title>Fiscal Year Close-out Operation - Rollover Encumbrances Only</title>\r
+<para>Before running the Fiscal Year Close-out Operation, a Dry Run can be performed to ensure that Close-out runs as expected.</para>\r
 \r
 <procedure>\r
+<step>\r
+<informalfigure>\r
+<para>In the <guilabel>Funds Interface</guilabel>, select the top level of your organization from the <guilabel>Context Org Unit</guilabel> drop down menu. \r
+(Only applicable to multi-branch systems)</para>\r
+<para><mediaobject>\r
+<alt>screenshot of Fund Propagation and Rollover</alt>\r
+\r
+<imageobject>\r
+<imagedata fileref="media/year-end-propagate-2.png" scalefit="0"></imagedata>\r
+</imageobject>\r
+</mediaobject></para>\r
+</informalfigure>\r
+</step>\r
+\r
+<step>\r
+<para>From the <guilabel>Year</guilabel> drop down menu, choose the year for which you would like to perform the Fiscal Year Close-out Operation.</para>\r
+</step>\r
 \r
 <step>\r
 <informalfigure>\r
-<para>Click <menuchoice><guimenu>Admin</guimenu>\r
-<guisubmenu>Server Administration</guisubmenu>\r
-<guisubmenu>Acquisitions</guisubmenu>\r
-<guimenuitem>Funds</guimenuitem></menuchoice>.</para>\r
+<para>Click <guibutton>Fund Propagation and Rollover</guibutton>.</para>\r
 <para><mediaobject>\r
 <alt>screenshot of funds</alt>\r
 \r
 <imageobject>\r
-<imagedata fileref="media/create-fund-1.png" scalefit="0"></imagedata>\r
+<imagedata fileref="media/yearend-closeout-1.png" scalefit="0"></imagedata>\r
 </imageobject>\r
 </mediaobject></para>\r
 </informalfigure>\r
 </step>\r
 \r
 <step>\r
+<para>Check the boxes applicable to your requirements for the close-out. See \r
+<link linkend="yearend-encumbrance-rollover">Fiscal Year Close-out Operation - Rollover Encumbrances Only</link>, \r
+<link linkend="yearend-money-rollover">Fiscal Year Close-out Operation - Rollover Encumbrances and Funds</link>, and \r
+<link linkend="yearend-propagation">Fiscal Year Close-out Operation - Propagation Only</link> for the different fiscal close-out options.</para>\r
+</step>\r
+\r
+<step>\r
 <informalfigure>\r
-<para>Click <guibutton>Fund Propagation and Rollover</guibutton>.</para>\r
+<para>Check the tickbox for <guilabel>Include Funds for Descendant Org Units</guilabel>. (Only applicable to multi-branch systems)</para>\r
+<para><mediaobject>\r
+<alt>screenshot of Fund Propagation and Rollover</alt>\r
+\r
+<imageobject>\r
+<imagedata fileref="media/year-end-run-3.png" scalefit="0"></imagedata>\r
+</imageobject>\r
+</mediaobject></para>\r
+</informalfigure>\r
+</step>\r
+\r
+<step>\r
+<para>Check the tickbox for <guilabel>Dry Run</guilabel>.</para>\r
+</step>\r
+\r
+<step>\r
+<informalfigure>\r
+<para>Click <guilabel>Process</guilabel>.</para>\r
+<para><mediaobject>\r
+<alt>screenshot of Fund Propagation and Rollover</alt>\r
+\r
+<imageobject>\r
+<imagedata fileref="media/year-end-dry-run-1.png" scalefit="0"></imagedata>\r
+</imageobject>\r
+</mediaobject></para>\r
+</informalfigure>\r
+</step>\r
+\r
+<step>\r
+<para>Evergreen will temporarily create the new funds and give details about what changes would be made. No changes are actually made to the system when \r
+doing a <guilabel>Dry Run</guilabel>.</para>\r
+</step>\r
+\r
+</procedure>\r
+\r
+\r
+\r
+\r
+</simplesect>\r
+\r
+<simplesect xml:id="yearend-encumbrance-rollover">\r
+<title>Fiscal Year Close-out Operation - Rollover Encumbrances Only</title>\r
+\r
+<procedure>\r
+\r
+<step>\r
+<informalfigure>\r
+<para>In the <guilabel>Funds Interface</guilabel>, click <guibutton>Fund Propagation and Rollover</guibutton>.</para>\r
 <para><mediaobject>\r
 <alt>screenshot of funds</alt>\r
 \r