Local Information in Cataloguing best practice added to root and last updated date...
[sitka/doc/policy.git] / practice / practice-local-information.xml
1 <?xml version="1.0" encoding="utf-8"?>\r
2 <chapter xml:id="local-information" xmlns="http://docbook.org/ns/docbook" version="5.0" xml:lang="EN"\r
3     xmlns:xi="http://www.w3.org/2001/XInclude" xmlns:xlink="http://www.w3.org/1999/xlink">\r
4     <info>\r
5 \r
6         <title>Local Information in Cataloguing</title>\r
7 \r
8     </info>\r
9 \r
10     <para>\r
11         <emphasis role="bold">Co-op Support Team <?linebreak?>Revised September 2015</emphasis>\r
12     </para>\r
13 \r
14 \r
15     <section xml:id="library-specific-local">\r
16         <title>Library Specific Local Information</title>\r
17         <para>Applies to all items attached to the record belonging to the scoped library.</para>\r
18                 \r
19                 <table xml:id="library-local-marc">\r
20                 <title>Library Specific Local Information</title>\r
21 \r
22                 <tgroup cols="5" align="left" colsep="1" rowsep="1">\r
23                     <colspec colnum="1" colname="col1" colwidth="1*"/>\r
24                     <colspec colnum="2" colname="col1" colwidth="1*"/>\r
25                     <colspec colnum="3" colname="col1" colwidth="2*"/>\r
26                     <colspec colnum="4" colname="col1" colwidth="2*"/>\r
27                                         <colspec colnum="5" colname="col1" colwidth="2*"/>\r
28                                         \r
29                     <thead>\r
30                         <row>\r
31                             <entry><emphasis role="bold">MARC Field</emphasis></entry>\r
32                             <entry><emphasis role="bold">Field Name</emphasis></entry>\r
33                             <entry><emphasis role="bold">Scoping Subfield</emphasis></entry>\r
34                                                         <entry><emphasis role="bold">OPAC Visible?</emphasis></entry>\r
35                                                         <entry><emphasis role="bold">Use</emphasis></entry>\r
36                         </row>\r
37                     </thead>\r
38 \r
39                     <tbody>\r
40                         <row>\r
41                             <entry>\r
42                                 <para>506</para>\r
43                                                         </entry>\r
44                                                         <entry>\r
45                                                                 <para>Restrictions on Access Note</para>\r
46                                                         </entry>\r
47                                                         <entry>\r
48                                                                 <para>5</para>\r
49                                                         </entry>\r
50                                                         <entry>\r
51                                                                 <para>Yes</para>\r
52                                                         </entry>\r
53                                                         <entry>\r
54                                                                 <para>Used to note who is allowed to access the resource.</para>\r
55                                                         </entry>\r
56                                                 </row>\r
57                                                         \r
58                                                 <row>\r
59                                                         <entry>\r
60                                 <para>521</para>\r
61                                                         </entry>\r
62                                                         <entry>\r
63                                                                 <para>Target Audience Note</para>\r
64                                                         </entry>\r
65                                                         <entry>\r
66                                                                 <para>5</para>\r
67                                                         </entry>\r
68                                                         <entry>\r
69                                                                 <para>Yes</para>\r
70                                                         </entry>\r
71                                                         <entry>\r
72                                                                 <para>Used to indicate the audience the resource is intended for \r
73                                                         (ie. reading level or video rating).</para>\r
74                                                         </entry>\r
75                                                 </row>\r
76                                                 \r
77                                                 <row>\r
78                                                         <entry>\r
79                                 <para>540</para>\r
80                                                         </entry>\r
81                                                         <entry>\r
82                                                                 <para>Terms Governing Use and Reproduction Note</para>\r
83                                                         </entry>\r
84                                                         <entry>\r
85                                                                 <para>5</para>\r
86                                                         </entry>\r
87                                                         <entry>\r
88                                                                 <para>Yes</para>\r
89                                                         </entry>\r
90                                                         <entry>\r
91                                                                 <para>Used to note how the resource can be used (ie. Public Performance\r
92                                                                 Rights).</para>\r
93                                                         </entry>\r
94                                                 </row>\r
95                                                 \r
96                                                 <row>\r
97                                                         <entry>\r
98                                 <para>59X</para>\r
99                                                         </entry>\r
100                                                         <entry>\r
101                                                                 <para>Local Notes</para>\r
102                                                         </entry>\r
103                                                         <entry>\r
104                                                                 <para>5</para>\r
105                                                         </entry>\r
106                                                         <entry>\r
107                                                                 <para>No</para>\r
108                                                         </entry>\r
109                                                         <entry>\r
110                                                                 <para>Used for any local notes that do not fit into another field.</para>\r
111                                                         </entry>\r
112                                                 </row>\r
113                                                 \r
114                                                 <row>\r
115                                                         <entry>\r
116                                 <para>595</para>\r
117                                                         </entry>\r
118                                                         <entry>\r
119                                                                 <para>Local Notes (Indexed)</para>\r
120                                                         </entry>\r
121                                                         <entry>\r
122                                                                 <para>5</para>\r
123                                                         </entry>\r
124                                                         <entry>\r
125                                                                 <para>No</para>\r
126                                                         </entry>\r
127                                                         <entry>\r
128                                                                 <para>Used for any local notes that need to be searchable in the OPAC.</para>\r
129                                                         </entry>\r
130                                                 </row>\r
131       \r
132                                                 <row>\r
133                                                         <entry>\r
134                                 <para>69X</para>\r
135                                                         </entry>\r
136                                                         <entry>\r
137                                                                 <para>Local Subject Access Fields</para>\r
138                                                         </entry>\r
139                                                         <entry>\r
140                                                                 <para>5</para>\r
141                                                         </entry>\r
142                                                         <entry>\r
143                                                                 <para>Yes</para>\r
144                                                         </entry>\r
145                                                         <entry>\r
146                                                                 <para>Used for local subject headings (ie. not Library of Congress or \r
147                                                                 Canadian Subject Headings).</para>\r
148                                                         </entry>\r
149                                                 </row>\r
150                                                 \r
151                                                 <row>\r
152                                                         <entry>\r
153                                 <para>856</para>\r
154                                                         </entry>\r
155                                                         <entry>\r
156                                                                 <para>Electronic Location and Access</para>\r
157                                                         </entry>\r
158                                                         <entry>\r
159                                                                 <para>9</para>\r
160                                                         </entry>\r
161                                                         <entry>\r
162                                                                 <para>Yes</para>\r
163                                                         </entry>\r
164                                                         <entry>\r
165                                                                 <para>Used to provide the URL for access to electronic resources.</para>\r
166                                                         </entry>\r
167                                                 </row>\r
168                                         </tbody>\r
169                                 </tgroup>\r
170                         </table>\r
171                         \r
172                         <para>Please refer to the Library of Congress' <link xlink:href="http://www.loc.gov/marc/"\r
173                         xlink:title="http://www.loc.gov/marc/">MARC Standards</link> for further information regarding \r
174                         these fields</para>\r
175                         \r
176     </section>\r
177 \r
178         <section xml:id="item-specific-local">\r
179         <title>Item Specific Local Information</title>\r
180         <para>Applies to the specific item (also referred to as copy).</para>\r
181                 \r
182                 <table xml:id="item-local-marc">\r
183                 <title>Item Specific Local Information</title>\r
184 \r
185                 <tgroup cols="3" align="left" colsep="1" rowsep="1">\r
186                     <colspec colnum="1" colname="col1" colwidth="1*"/>\r
187                     <colspec colnum="2" colname="col1" colwidth="1*"/>\r
188                     <colspec colnum="3" colname="col1" colwidth="2*"/>\r
189                                                 \r
190                     <thead>\r
191                         <row>\r
192                             <entry><emphasis role="bold">Name</emphasis></entry>\r
193                             <entry><emphasis role="bold">Patron Visible</emphasis></entry>\r
194                                                         <entry><emphasis role="bold">Use</emphasis></entry>\r
195                         </row>\r
196                     </thead>\r
197 \r
198                     <tbody>\r
199                         <row>\r
200                             <entry>\r
201                                 <para>Copy Statistical Category</para>\r
202                                                         </entry>\r
203                                                         <entry>\r
204                                                                 <para>No</para>\r
205                                                         </entry>\r
206                                                         <entry>\r
207                                                                 <para>Used for commonly repeated information about a copy (ie. vendor).</para>\r
208                                                         </entry>\r
209                                                 </row>\r
210                                                 \r
211                                                  <row>\r
212                             <entry>\r
213                                 <para>Copy Note</para>\r
214                                                         </entry>\r
215                                                         <entry>\r
216                                                                 <para>No</para>\r
217                                                         </entry>\r
218                                                         <entry>\r
219                                                                 <para>Used for information specific to the copy (ie. Adopt a Book sponsor).</para>\r
220                                                         </entry>\r
221                                                 </row>\r
222                                                 \r
223                                                  <row>\r
224                             <entry>\r
225                                 <para>Copy Note (Public)</para>\r
226                                                         </entry>\r
227                                                         <entry>\r
228                                                                 <para>Yes</para>\r
229                                                         </entry>\r
230                                                         <entry>\r
231                                                                 <para>Used for information specific to the copy that may be of interest to a \r
232                                                                 patron (ie. autographed copy).</para>\r
233                                                         </entry>\r
234                                                 </row>\r
235                                                 \r
236                                                  <row>\r
237                             <entry>\r
238                                 <para>Copy Alert</para>\r
239                                                         </entry>\r
240                                                         <entry>\r
241                                                                 <para>Yes</para>\r
242                                                         </entry>\r
243                                                         <entry>\r
244                                                                 <para>Used for information that should been seen every time an item is checked in or\r
245                                                                 out (ie. Damage or number of pieces to check for). CAUTION: some 3rd party self check \r
246                                                                 machines cannot display copy alerts.</para>\r
247                                                         </entry>\r
248                                                 </row>\r
249                                         </tbody>\r
250                                 </tgroup>\r
251                         </table>\r
252       \r
253     </section>\r
254                            \r
255                    \r
256                         \r
257                    \r
258                 \r
259 \r
260             \r
261                        \r
262 \r
263 \r
264 \r
265 \r
266 \r
267 </chapter>\r